Administrative Assistant

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ABOUT THE POSITION Our job vacancy is in the EDPB Secretariat. The Unit is in charge of providing analytical, administrative and logistical support to the European Data Protection Board and works under the authority of the Chair of the EDPB and the Head of the EDPB Secretariat. As an Administrative assistant, your main responsibilities will include: Administrative support to the EDPB and the EDPB Secretariat • Provide administrative support for the organisation of the EDPB plenary and expert subgroup meetings, including booking of (virtual) meeting rooms and interpretation, preparing the premises, catering, invitation, accreditation and reimbursement of participants, printing and circulation of meeting documents; • Provide administrative support for the organisation of EDPB events, such as high-level and large-scale public events, including defining the logistical needs and preparing checklists, scouting for premises, booking (virtual) meeting rooms and interpretation, assessing needs for technical equipment, sending invitations, managing registration, arranging accreditation, organising catering, preparing the premises; • Process requests from EDPB members on various administrative matters and problem-solve; • Contribute to the management of the functional mailbox of the EDPB Secretariat, including the dispatching of incoming correspondence; edpb.europa.eu @EU_EDPB EDPB • Manage translation requests and proofreading processes; • Format EDPB documents before their publication; • Organise missions for the EDPB Chair and Deputy Chairs; • Provide support in other administrative tasks (for example, office management, external visitors, onboarding of newcomers, staff missions, etc.). You may be required to carry out additional tasks when necessary and in the interest of the service.

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data protection European Data Protection Supervisor

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